Executive Roles - Peterborough Men's Senior Slo Pitch

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Executive Roles

Peterborough Men’s Slo-Pitch League Executive Roles

President
Call and chair executive meetings and draft day/AGM
Prepare agendas
Assign duties and responsibilities
Oversee all operations of league as per rules and by-laws
Appoint members of the ratings committee
Meet with managers on draft day
Prepare handouts (score books, game sheets and highlight sheets)
Manager replacements
Opening day ceremony and introductions
On field trophy presentations to winners
Final banquet awards and speeches
Discipline problems

Vice President
Assist President in carrying out his duties
Prepare to take over the position of President in the future

Past President
Provide advice and context for all Executive members


Secretary
Record and distribute minutes of each meeting
Book parks from City (Kinsmen) by Jan 31 each year
Book Evinrude Centre for AGM/Draft Day
Book meeting facilities for executive meetings
Maintain historical file of past meeting minutes

Treasurer
Collect fees/pay bills
Record and manage all financial aspects of the league
Invoice each sponsor annually

Registrar
Gather registrations
Keep an up to date list of all players
Buy insurance for league/players

Umpire-in-Chief
Prepares schedule of umpires for all league and playoff games
Recruitment and rules
Meet with umpires on Draft Day
In-service training as required

Webmaster/Communications
Maintain the website on an ongoing basis , which involves
Posting of meeting minutes and financial statements
Keeping announcements current, e.g. social events
Keeping the standings current, provide summaries on the games
Updating player contact information
Updating and posting of all schedules (games, umpires)
Customizing the game schedule template yearly
Notification of rainouts through email to all players with emails
Rainout notification on website and contact with Country 105 radio

Equipment Manager
Purchase of bats (April – if needed), 15 dozen balls (December), hats (March and distribute at AGM in April),
  helmets (March), trophies, engraving, sweaters, prizes (September).
Keep list of replacement sweaters

Social Coordinator
Arrange for hall and food for yearend banquet
Arrange annual golf tournament
Arrange annual card night
Team photos and distribution
Arrange for dignitaries at special events, e.g. opening day
Arrange for press and publicity as required
Send out sick and sympathy cards as required

Wed Ball Coordinator
Manage the Wed ball league
Recruit new players
Rate players
Provide names and ratings for players when requested by managers


Other Functions
Ratings Committee
Rate each individual players in the league
Managers rate their individual teams
President appoints a 5 person rating committee to prepare envelopes for draft  day


Game Day / Peter Flemons
Assists mangers with preparation of the field
Maintains official score book throughout all games
Ensures all equipment is locked up at the end of the day

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